AMENDED SEPT 30, 2019
Standing rules are the specific conditions or rules a PTA chooses to impose upon itself within the scope of the Uniform Bylaws. Standing Rules cannot be in conflict with the WSPTA Uniform Bylaws. While the Uniform Bylaws give identity to and define PTA and its relationship with the WSPTA, Standing Rules give identity to and define each PTA and its relationship to its members. Standing Rules are adopted by the membership because Standing Rules govern the entire PTA. Standing Rules should be reviewed, updated (if necessary), and approved annually by vote of the membership.
The name of this PTA local unit is: Voyager Parent Teacher Association, Unit # 10.11.45. It was chartered on May 15, 1998.
Voyager PTA’s global purpose is to “work for the health, welfare, safety, education, care and protection of children in the home, school, community, and place of worship.” This PTA serves the children, families, and teachers/staff in the Voyager Elementary School community, which includes the residences and businesses in the Voyager Elementary School enrollment area.
The Voyager PTA was incorporated on September 4, 1992, assigned a corporation number, a Federal Employer Identification Number (EIN), and a UBI number. The EIN is available upon request. The Treasurer is responsible for filing the Annual Corporation Report. The registered agent for this corporation is the WSPTA.
The Voyager PTA is registered under the Charitable Solicitations Act, registration number 5037. The Treasurer is responsible for filing the annual registration (by November 15th to avoid penalties). This PTA was granted tax-exempt status under the Internal Revenue Code section 501 (c) (3) on October 10, 1998.
The Treasurer is responsible for filing IRS forms prior to November 15th of each year, if required. If the annual gross income of the PTA exceeds $25,000, the filing of Form 990EZ is usually required. If the PTA gross income exceeds $100,000, the filing of Form 990 is usually required.
For the 2019/2020 school year, the membership fees for the Voyager PTA shall be $12.00 per person or $22.00 per household. These fees include dues owed to the WSPTA ($4.50) and the National PTA ($1.75) per person. A processing fee will be added for those processed through credit card.
All PTA volunteers, committee chairs and committee members shall be current members of the PTA. Any PTA volunteer who is volunteering on campus or at any PTA-sponsored event must complete a Washington State Patrol background check through Voyager Elementary School and wear a volunteer identification badge while volunteering at any PTA sponsored event/function on campus. Background checks shall be renewed every two years according to district policy.
The elected officers of the Voyager PTA shall be President, Vice President, Secretary and Treasurer. Two people may hold any elected position jointly. Each co-position is entitled to one vote at any Board of Directors’ meeting with the co-position holders rotating voting privileges (every other meeting). The Executive Board is defined to be the elected officers. All voting members of the Executive Board must be members of the PTA in good standing.
The Board of Directors of the Voyager PTA shall consist of the Executive Board and the school principal, serving as an ex-officio (non-voting) member. The PTA’s Board of Directors will meet once a trimester throughout the school year on a date and time to be determined by the Board and published to the membership. Board of Directors meetings are open to the membership and any PTA member may present information or feedback to the Board with advance notice to the Board President.
Adoption of the annual budget, adoption of the Standing Rules, election of the nominating committee, and election of officers shall be by vote of the membership at any general membership meeting, with ten days notice of such provided to the membership. General membership meetings shall be held at the Direction of the Board of Directors with the yearly schedule of meetings set in the Fall and published to the membership. The Board of Directors, at any Board of Directors meeting shall vote on all other PTA issues, including, but not limited to requests for funding. The Board of Directors may solicit feedback from the membership or any PTA committee on any issue at any general membership meeting or by publishing notice to the membership. Any committee may submit a request for funding or authorization from the Board of Directors by submitting such request, in writing, to the President at least three days prior to any Board of Director’s meeting. Committee chairs shall keep the Board of Directors apprised of the status of committee work and shall regularly report committee progress to the membership at the general membership meetings.
Each Board of Directors and general membership meeting must have a quorum in order for any business to be discussed or transacted. 50% attendance of the voting members plus one shall satisfy quorum at a Board of Directors meeting. General membership meeting quorum shall be 10% of the current membership or ten persons, whichever number is less. The Voyager PTA shall approve its annual operating budget in the Spring of each year and prior to July 1st of each year. No funds may be expended after June 30th of each year until the next year’s operating budget has been approved. The PTA’s fiscal year begins July 1st of each year.
The PTA Executive Board (Board of Directors less the school principal) shall have the authority to gift up to $250 for school-specific charitable contributions without general membership vote. These funds may be dispersed from the PTA general fund, if available, providing the receiving entity (activity, committee, other) has the potential to benefit Voyager students.
The PTA encourages teacher and staff membership. The PTA Board may provide yearly classroom supplies reimbursement up to $200 per full time teacher and staff member and $100 per part time teacher and staff member.
The original copy of any legal document will be kept by the President or Treasurer depending on the subject matter of the document. Copies will be maintained by the Secretary and kept in a legal documents notebook. The signatures of at least two elected officers will be on the signature card for Voyager PTA’s authorized bank account(s). At least one officer and one other account signatory must sign all PTA checks.
The Voyager PTA shall conduct an annual audit of its books and records at the end of the fiscal year, June 30th.
All reimbursement requests shall include a receipt and shall be submitted to the Treasurer. All requests for reimbursements must be received by the final week of each school year. Should the PTA receive an NSF check, a $10.00 service fee will be charged in addition to any other bank assessments charged to the PTA.
The students of Voyager Elementary School shall be considered honorary members of the PTA without vote or the privilege of holding office. This honorary membership allows student participation in PTA activities.
The Voyager PTA Board of Directors shall determine the vote of this PTA for the position of WSPTA Region Director. Voting delegates to the annual WSPTA convention shall be determined in the following order: Incoming President, Current President, Incoming Vice-President, Current Vice-President, Incoming Secretary, Current Secretary, Incoming Treasurer, Current Treasurer. The Board of Directors shall determine the number of delegates to be funded by the PTA.
The voting delegates to the annual WSPTA Legislative Assembly shall be determined in the following order: Legislative Chair, President, Vice President, Secretary, and Treasurer. The Board of Directors shall determine the number of delegates to be funded by the PTA.
Committees appointed by the President shall select recipients of annual awards. The Board of Directors shall determine the number of recipients for each category. The categories are:
Golden Acorn Award. Awarded annually to outstanding volunteers.
Outstanding Educator Award. Awarded annually to an outstanding teacher or educator.